A sample is most useful when everyone understands what it is intended to demonstrate. A short evaluation plan helps your team turn a sample discussion into a clear next step.
Agree the purpose
Clarify whether you are assessing appearance, functionality, sensory characteristics, packaging or another requirement. Link the evaluation to your intended use.
Identify what the sample represents
Ask how the sample relates to the proposed specification and supply. Record the identification, date and supporting information provided.
Set the review criteria
Decide who will review the sample, what will be checked and how observations will be recorded. Use agreed criteria so feedback is specific and actionable.
Close the feedback loop
Share the outcome, any gaps and the information needed before moving forward. Record whether another sample or specification clarification is required.
Your quick checklist
- Purpose and agreed review criteria
- Sample identification and supporting documents
- Reviewer and evaluation timing
- Recorded feedback and next action
General planning guidance. Product-specific, destination, contractual and regulatory requirements should be confirmed with the appropriate specialists.
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